Vacancy Detail

HR Coordinator

The HR Coordinator is responsible primarily for the coordination and administration of HR related requests from employees and line managers as part of the HR team, in line with quality standards and established HR process, policies and procedures.

Closing Date 12/08/2022 at 00:00
Contract Type Permanent
Location Aberdeen, UK

Overview

HR Coordinator

Purpose of Role

The HR Coordinator is responsible primarily for the coordination and administration of HR related requests from employees and line managers as part of the HR Team, in line with quality standards and established HR process, policies and procedures.

The HR Coodinator will contribute to the delivery of seamless and effective HR operational support, through the provision of high quality coordination and administration. The HR Coordiantor is the first point of contact for HR enquiries and is therefore an important role and the foundation of the HR Function overall. 

Key Responsibilities

  • Provide the first point of contact for the HR department. To deal with all calls and general enquiries from employees and managers in a courteous, confidential and sensitive manner with tact and diplomacy.
  • Provide HR support, guidance and implement requests received from employees and line managers in line with established HR processes, policies and procedures.
  • Prepare contractual paperwork including offer letters and contracts of employment, confirmation of change to terms and conditions, any salary amendment matters and any other paperwork associated with the life cycle of HR activities.
  • Manage sensitive and confidential matters like organisational changes, people changes, planning and protecting the security of information data and files, in line with data protection, HR standards and processes.
  • Assist with the recruitment and selection of Europe based positions, including the updating of job descriptions, advertising of vacancies, the collation of CVs, arranging interviews, conducting interviews and completing follow-up documentation.
  • Prepare and co-ordinate all ‘start-up’ paperwork and induction requirements for new employees, as required. Conduct new starts HR Inductions, order PPE and facilitate the first day orientation.
  • Assist the Senior HR Advisor with HR and related case work.
  • Act as minute taker for employee relations issues and assist in case management by preparing all necessary letters and setting up meetings, where necessary.
  • Assist with performance management procedures.
  • Assist with payroll and ad hoc HR projects.
  • Assist the Training and Competency team with related matters, as necessary.
  • Act as the focal point and processer for all UK annual holiday leave until automated system implemented - Q1 2023.
  • Assist with the performance review process, including probationary reviews and annual reviews, advising Managers and Supervisors, when reviews are due to be carried out, and accurately recording information from all review forms until automated system implemented -Q1 2023.
  • Arrange medical examinations with the approved supplier and coordinate with the candidates/employees to ensure certification is maintained and valid.
  • Raise requisitions and PO’s for HR Department in line with financial procedures and timelines.
  • Provide reports via the HRM system to enable updates to be given to managers and/or HR team, as necessary.
  • Developing an effective working relationship with HR colleagues to ensure prompt action is taken to respond to enquiries.
  • Maintain the HR database and employee files to ensure the accurate and confidential administration of all employee details, including associated payroll process requirements.

Skills & Experience

Qualifications/Training

Essential

  • Higher Education qualification in HR Management or equivalent

Preferred

  • Member of the CIPD (or currently studying for CIPD qualification)

Experience

Essential

  • Excellent administration experience
  • Proficient in Microsoft Word, Access, Excel and Outlook

Preferred

  • Previous experience in generalist HR role with sound knowledge of HR best practice
  • Experience working in a coordination position
  • HRM System experience

Knowledge/skills/competencies

Essential

  • Good understanding of HR best practices
  • Customer centric attitude
  • Excellent attention to detail
  • Excellent organisational skills
  • Proven Time Management skills
  • Ability to work under pressure
  • Good flexibility and positive attitude towards change
  • Excellent skills in all Microsoft Office packages (i.e. Excel, Word, PowerPoint)
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills – interface with members of staff at all levels
  • Good team player with the ability to also work on own initiative

Preferred

  • Driving Licence
  • Up to date knowledge of current UK employment law

Complying with Procedures

  • Ensure that all operations comply with the Company and Client operating policies and procedures.
  • Ensure that all operations comply with the Company Health and Safety policy.
  • Be aware of company conditions of employment as detailed in the Employee Handbook.
  • Liaise with the HR Department to assure compliance with current employment law legislation and contract of employment.
  • Keep up to date with other current legislation, legal requirements and regulations that apply to the company.

Note: The duties described herein are intended as a guide only, and it should be understood that operational demands may at times necessitate that an employee performs duties not included in this description.

TWMA is committed to protecting the personal data of private individuals during our recruitment process. By submitting your application for the vacancy described above, you will be giving us personal information about yourself. Please refer to our Candidate Recruitment Policy which explains to you how we protect and treat your personal information and the rights you have.  You can read the policy either by clicking on the ‘Candidate Recruitment Policy’ section at the bottom of the home page of our website or by requesting a copy of the policy from us.

Apply for Vacancy

To apply for this vacancy, please fill in the form below and upload your CV and any other supporting documents. Thank you.

Global Headquarters

Level 1, Building 3
Aberdeen International Business Park
Dyce
AB21 0BR Aberdeen
, UK

T: +44 (0) 1224 222520
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E: sales@twma.com