Vacancy Detail

Junior Proposals Specialist

The Junior Proposals Specialist will work within the group to produce all types of standard and non-standard technical and commercial proposals.

Closing Date 21/01/2022 at 00:00
Contract Type Permanent
Location AB21 0BR, UK


Junior Proposals Specialist

Purpose of Role

Reporting to Product Line Specialist - Proposals and as a member of the Product Line Team, the Junior Proposals Specialist will work within the group to produce all types of standard and non-standard technical and commercial proposals (including proposal requests, responses to Tenders, RFPs) to ensure that our final offer meets our clients demands and is aligned with the TWMA Value Proposition.  The chosen candidate will be working in a team that manages proposals for the entire organisation globally and will therefore support multiple projects, in multiple locations at any given time.

Key Responsibilities

  • Set up Tenders & Proposals within Xait Porter System.
  • Support Tenders & Proposals CRM Portion and ensure it is kept up to date.
  • Preliminary review of enquiry or invitation to tender document
  • Review client history to ensure continuity in proposal delivery
  • Identify time frames for completion of Technical and Engineering Sections
  • Identify and compile scopes of work for third party subcontractors for services and supply of materials where required as part of the Tender
  • Identify and compile scopes of work for internal departments in order to fulfill the client’s requirements, and ensure that all relevant information is included within the company’s final proposal
  • Support formatting of final documents and facilitate proposal approvals process

Skills and Experience

Qualifications and Training


  • Higher Or Advanced Higher Level in English and Maths


  • Business/Administration HNC/HND



  • Minimum 2 years’ experience in sales administration



  • Excellent communication skills (both written and spoken)
  • Microsoft office skill sets
  • Ability to turn needs and requirements into an appealing offer
  • Pursue everything with energy, drive and a proactive “can-do” attitude; anticipate emerging issues and prepare to address them.
  • Strong attention to detail: consistently demonstrates accuracy in product description, pricing model and terms and conditions.
  • Excellent organizational skills.
  • Possess good cultural sensitivity and awareness.
  • Takes ownership of assignments with a view to completing tasks while focusing on tangible results.
  • Consistently demonstrates determination to achieve high standards in own work.
  • Ability to handle sensitive information relating clients’ needs


  • Proficiency in Xait Porter or other tendering based software
  • Proficiency in Microsoft Dynamics CRM software

Complying with Procedures

  • Ensure that all operations comply with the Company and Client operating policies and procedures.
  • Ensure that all operations comply with the Company Health and Safety policy.
  • Be aware of company conditions of employment as detailed in the Employee Handbook.
  • Liaise with the HR Department to assure compliance with current employment law legislation and contract of employment.
  • Keep up to date with other current legislation, legal requirements and regulations that apply to the company.

Note: The duties described herein are intended as a guide only, and it should be understood that operational demands may at times necessitate that an employee performs duties not included in this description.

TWMA is committed to protecting the personal data of private individuals during our recruitment process. By submitting your application for the vacancy described above, you will be giving us personal information about yourself. Please refer to our Candidate Recruitment Policy which explains to you how we protect and treat your personal information and the rights you have.  You can read the policy either by clicking on the ‘Candidate Recruitment Policy’ section at the bottom of the home page of our website or by requesting a copy of the policy from us.

Apply for Vacancy

To apply for this vacancy, please fill in the form below and upload your CV and any other supporting documents. Thank you.

Global Technology Centre

Unit 12
Dales Industrial Estate
Aberdeenshire Peterhead
AB42 3JF, UK

T: +44 (0) 1224 222520